Challenges for business travel industry?

Business travel plays an important role in business growth and customer outreach. Over the past few years’ business travel has seen a healthy growth in terms of travelling and travel expenditure. Corporate travellers want to save time, make the trip more productive, and enjoy a pleasant experience while completing business work. Understanding the challenges being faced by the corporates today will help define the travel management systems in future. Even though the technology advancements are helping and improving the corporate travel experience, there is still a lot to be done. Integrating technology to create sustainable, efficient, and safe platforms is the key to overcome challenges in the business travel industry. Creating a holistic spectrum for itinerary planning and booking is required to provide a world-class travel experience to the corporates. The resources and funds are being invested in the right direction and companies like QuadLabs are coming up with corporate booking tools that are able to provide a flawless interface for corporate travel and travel expense management.

There are a lot of online booking engines and self booking tools currently available in the market to manage the travel requirement of a company that boasts of flawless performance. Picking the right one is important and critical for the business. Some challenges that are being faced by these tools and the business travel industry are:

1. Improving travel experience: Business travel has a huge impact on employee retention and satisfaction. A bad travel experience can make an employee think about leaving the company. Around 84 percent of travellers believe that the quality and experience of their business travel impacts their trips’ productivity. Choice of hotels, safety tracking apps, mobile travel applications etc. are few ways with which a company can improve business travel experience for their corporate travellers.

2. Protecting employee data: Data breaches, sharing of social media platform logins credentials etc. have raised a concern among corporate travellers regarding the privacy of their personal and official data. Employee data encryption, awareness of potential data breaches etc. are some steps that the company can take in this aspect.

3. Safer travel for employees: Keeping the employees safe is the one of the major challenge for the business travel industry. Over 67 percent of women feel unsafe during their business trips. In such scenarios, duty of care, keeping abreast with their employees travel, access to local content, etc. ensures that employee feel safer during their business travel.

4. Rising cost of Managing travel: The cost of managing travel for its employees is on the rise currently. Companies can contract with multiple TMCs, Hotels, Airlines, and other service providers for business travel. This will help them to reduce their travel cost and time consumed in arranging for travel thus leading to a trouble free and satisfied corporate traveller resulting in overall increase in productivity.

These are some of the challenges that the business travel industry is currently addressing. The team at QuadLabs has designed travel management tools to address these challenges so that the corporates can enjoy an amazing travel experience. From mobile applications for corporates to self booking tool for corporate this teams designs all variety of tools. Do reach out to them for a demo.


Why corporates always wish for mobile booking system?

Internet and Smartphones are two of the greatest inventions of the 21st century. There is almost nothing in the world that can’t be accomplished with the help of a smartphone. Holding a smartphone is just like holding an entire world in your hands. Multiple applications and connectivity features in the smartphone give you the power to access any information and execute tasks within minimal time. The travel industry is also reaping the benefit of the technology present in the smartphone to improve a user’s travel experience. Many mobile applications now offer travel bookings, real-time transport tracking, cab or hotel bookings etc. Since almost everyone uses a smartphone, these travel applications are making it easy for passengers to plan their travel and thereby the travel industry is growing exponentially. The innovations in mobile travel technology have significantly enhanced the travel experience in the current world.

Based on statistics there is about 1700% increase in mobile bookings in the tourism industry between 2011 and 2015. Since more and more people are using mobile travel applications it is but natural that corporates are also enjoying the benefits of the mobile booking engines. Few features that are beneficial are:

  1. Ease of usage: The mobile booking apps are installed on the smart devices and hence can be accessed at any point in time. You can use the app multiple times for tracking the bookings or adding or removing services from your itinerary. You also won’t have to login multiple times while opening the app.
  2. Notification: The notification feature of mobile booking apps is very useful. This keeps you updated on the status of the booking while you are traveling. The changes in the bookings like flight schedule updates, etc. are notified easily to the end user. This helps the user to make the necessary changes without wasting any time.
  3. Ease of communication: Your Company can also reach out to you with the help of this app at any point in time. It can be for any assistance that you might need for yourself. Moreover, you can also interact with service providers like hotel, cab drivers etc. to intimate them about any delays in your plan.
  4. Travel management: These mobile booking engines can be integrated with any payment gateway for transactions. The receipts and tickets are also instantly generated and can be directly saved in your smart device for further usage. Moreover, uploading a receipt of any travel expense which is done out of pocket is as simple as clicking its picture through the travel app.

Corporate booking tools have changed significantly over a period of time. The innovations in the IT industry have revolutionized the way the users are managing their travel plans. Mobile booking system is currently being looked for in the travel industry as it is user-friendly, secure, fast, and accessible on the go. QuadLabs has created mobile booking system for corporates to manage their travel and travel expense effectively and efficiently. Do reach out to the team at QuadLabs for a demo.

Significant benefits of Online Booking Engine to Travel Intermediaries?

In the current global economy where businesses are trading across boundaries, corporate travel is increasing exponentially. Corporate travel is an unwanted expense that a company has to spend and hence it becomes more important that travel is managed optimally. There are multiple travel intermediaries who deal with travel bookings for companies, but hiring them comes at a recurring cost that many companies might not want to spend in the long run. Since it is tough for a company to manage corporate travel and hence dedicated travel management systems and online booking engines are required for travel planning. These online booking portals not only take care of travel bookings of employees but also help the company in monitoring travel cost.

Having customized online booking engines or portals is the right choice for a business rather than hiring intermediaries for travel management. Below are few pointers that will help you in understanding the need for a good travel portal:

  1. 24X7 availability: These hotel booking engines are web-based tools that can be accessed on any device connected to the internet. Making on the spot bookings is easy as the portal is always open. Moreover, the tickets are generated instantly and can be printed or saved on the system right away.
  2. No Commission: When you hire an intermediary or travel management then there are commission charges for each and every booking that the company has to pay. Having a dedicated portal though has an initial cost involved in building the tool, but in the long run, the company saves all the third party charges for managing travel.
  3. Minimal human interference: These online booking engines are automated and connected to the centralized servers and hence making bookings is easy. The invoices are generated immediately as the flights and hotel details are shown on a real-time basis and reduces the approval time as approval/rejection is also available through Mobile Apps. All the trade-related executions are taken care of at the backend in the tool itself.
  4. Expense Management: The companies can add compliance related logic in the tool itself to avoid any unwanted travel expense and maintain fair practices throughout. With the help of the tool, the company can also analyse the travel data to optimize the travel cost.
  5. Mobile Application: These online portals also have mobile applications and accessing them on mobiles is straightforward. Having this capability makes it easy for people to plan their travel on the go. Since real-time tracking is possible, employees can track their services on the app itself.

These are some of the benefits that the companies can have if they have a dedicated travel management system for their business. Having these safe, cost-effective and highly efficient online booking portals can help your business in cutting unwanted travel expense and optimize cost. QuadLabs has a big catalog of such corporate management systems that it has been designing for its customers from around the world. Do reach out to them and get a demo to experience the product.

New trends in technology adopted by travel industry?

People are traveling more and more nowadays. A significant increase in air passengers has been seen in the past few years and it is on a constant increase. The travellers have become more demanding nowadays as well to meet this requirement therefore, innovation in technology is driving significant changes in the travel industry. The interaction between employees and travel management is changing and becoming simpler and digital. Also, to meet their customer’s requirements the travel management systems are being designed that run on the power of data analytics to meet customer’s requirements. The advanced systems not only help in managing travel but also keep a track of cost and compliance violations. Having such travel management systems will help you in running your business at optimal travel cost.

Since the current travel trends show that travel has become an integral part of businesses, a dedicated travel booking system is essential for travel management. The new trends that are helping companies in designing the best travel management systems are:

  1. Done For You approach: With the incorporation of end-to-end automation it has become very easy for these systems to perform the tasks at the backend easily. With the invention of Artificial Intelligence, the mental tasks are also being handled by the tool. The human intervention is just minimum, gone are the ‘Do it by yourself’ days.
  2. User-friendly interface: In this digital age there is an overflow of information and picking the right travel plan becomes tough. The analytical systems connect with the centralized systems to display the best-suited travel itinerary based on the customer’s travel requirement. This information is displayed as a crisp summary for the user to understand easily.
  3. Blockchain: Integration of Blockchain technology helps in securing the information of the buyer and the seller through encryption of the trade. This increases the trust in the customers while using the travel management systems. Blockchain enables authentic, speedy, personalized, and secure traveling experience.
  4. NDC: New Distribution Capability enables common data transition standard in the airline industry. It makes the booking process simpler by providing the real-time information to the customer for the services selected by him or her. The customer gets more visibility in the ancillary products which is a big benefit. The access to lower fares, new products, product comparisons are other benefits that a customer gets.
  5. Mobile App: The travel booking systems also have a mobile application available so that the customer can access the travel related queries and bookings on the smartphone itself. Having the information being readily available on the go enhances the travel experience.

The travel technology advancements have significantly improved the travel experience of the passengers and contributed towards the growth of the tourism industry. These travel tools designed on the latest technologies are a boon to the modern day traveller as they not only enhance the travel experience but also are safe and secure. QuadLabs designs such travel management systems that are automated, centralized, secure, and cost-effective. Do reach out to the team at QuadLabs for a demo.

Points to consider: While selecting an online platform for Business Travel

Since all the companies have gone global to sell their products to increase their revenue, business travel has become an integral part of their company’s culture. Business travel also puts extra cost pressure on the company and hence it is necessary for the company to manage their travel budget. Having a travel management system is always a good choice to optimize the money spent on business travel. QuadLabs is a company that has a world class business travel management system. The system can be customized and helps the company in running their business in a lean way. If you have a good travel management system, then your company will see a steady increase in revenue and profit margins.

Picking a good travel management system for a company can be tricky. Many such online systems are offered by companies, but choosing the right management system is important. Below are few pointers that you should look for in these corporate management systems before picking one for your company.

  1. Self-booking capability: The tool should be capable enough to search for the fares that are not only the best but also satisfy the corporate’s travel policies, approval workflow.
  2. Safe and secure: The corporate management system should have the end-to-end automation incorporated into it to make it faster, easy and secure. Also the system should be rights based. All this keeps the employee and company data safe from any breach
  3. Approval Workflow and Policy management: These travel management systems should be configurable as per the approval workflow in the company. It should be easy to incorporate all the travel and compliance related policies in the tool to control any kind of violation and prevent unwanted travel.
  4. Expense Management: The tool should have facility and feature to upload expenses incurred by and employee w/o a trip. An expense submitted should be billed or reimbursed after going through the approval workflow. Reports should be generated for travel expenses to generate insights and analyse travel costs for optimizing the budget.
  5. Centralized booking: With centralised booking and booking management process it becomes easier to manage and process bookings. With this it becomes easier, faster and smoother to manage bookings from various sources.
  6. Duty of Care: Having this feature in the tool will help the company in reaching out to their employees in case of an emergency situation and help them in keeping safe.

These are some of the features that should be present in the travel management system that you are planning to buy for your company. You should also look at the cost-effectiveness and efficiency of these portals to get a clear idea of the finances that your company needs to invest in them. QuadLabs has a comprehensive, advance corporate management system being used by customers across the globe. You can reach out to them and get a hands-on experience on their products.

How travel management system is an add-on for your corporate travel business?

The corporate travel business is one of the fastest growing businesses in the world where travel agencies provide effective corporate travel management services to employees who want to plan their corporate travel. Regardless to the size of the company, there is always a requirement in the organization for business purpose travel and by having an effective travel management system, the company will be able to offer best services to the clients. With the help of corporate travel management system, the travel agency will be able to automate their business operations and meet all the travel requirements of the businesses. They will be able to manage corporate profile, approval workflow, corporate policy compliances and corporate credit and deposit policy. Therefore having the travel management system will be an add-on for your corporate travel business.

The corporate booking tool would allow the corporate traveller to easily manage their business travel. With the help of self-booking tool, they will be able to book their preferred flights and hotel and get all the necessary amenities related to their business travel which includes car rental, conference room, etc. Some of the features of travel management system for corporate travel business are as below:

  1. Detailed travel records in communication: With corporate booking tool, the corporate traveller will have quick access to the contact and background information of the travel agency in case of an emergency. The employee can easily communicate with the travel agency in order to resolve his or her issue and make their corporate travel a success.
  2. Automatic notification and responses: A travel management system will be able to send automated responses and notification to the corporate travel about their booking so that the employee will receive all the necessary details without interacting with the travel agency. It will also reduce the burden from the travel agency to manually send the notification and reminder emails. It will allow both the traveller and the agency to save time.
  3. Enhanced reporting: Travel management system for corporate travel businesses can also be extremely useful for generating a detailed report of corporate travel. It will provide the employee with a detailed information about the expenses of the business trip with accuracy. These reports will also be created automatically so that the travel agency can save a lot of time in developing advanced reports for the client.
  4. Better control of corporate travel: The corporate travel management system will allow the company to reduce cost and offer the traveller a user-friendly experience by fulfilling their Global Business travel requirements. The system offers a one-stop solution for the travellers and also provide expense management so that they can manage their post trip expenses. The corporate booking tool offers complete control of the corporate travel by offering the right and appropriate travel content the business company require with workflow management, enhanced visibility and real time reporting.

Quadlabs is a renowned and highly reliable Travel Technology service provider who offers best travel Management Solutions for travel agencies and business travellers through their responsive and high quality corporate booking tool.




Benefits of online travel platform for Travel Management Companies over manual processes

Managing the travel arrangements for corporate travellers is always important for the corporate and its travel management company. An easy to use platform that is accessible anytime from anywhere in the world. It provides comfort and ease to the business traveller and ensure that traveller has his focus on the trip and not on the travel arrangements.

Therefore, it is highly recommended to hire the services of corporate travel management companies instead of arranging the travel for the employees on your own.

With rapidly emerging technology in the travel industry, business travel management companies are also getting ahead in offering the best possible travel experience to the corporate travellers which was not possible a few years ago. With the popularization of online travel platform, the corporate travel management companies can now provide extensive and uninterrupted service to the traveller due to the elimination of manual processing. With wide coverage and other internet facilities, TMCs can not only help the business organization to book flights and hotels for their employees during their business trip at any place all over the world but also tracks the employee location during the trip as duty of care. This allows the business traveller not to have any kind of difficulties during his or her trip.

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